Addresses and contact details

Companies’ addresses and other contact details are public information

Trade Register entries, including companies’ addresses and contact details, are public information which is available for all.

You have free access to companies’ basic information through the Virre Information Service and the Business Information System (BIS). In addition, information is disclosed from the BIS and Trade Register in many forms to individuals, businesses and authorities.

One address detail is mandatory

For businesses, their postal address or street address must be submitted. Submission of other information is optional.

You can report the following information about your company for entry in our information service:

• postal address
• street address
• telephone
• mobile phone number
• fax
• email
• website address

Electronic notification about change of address

In the BIS Service, you can submit your changed address or other contact details online to both the NBPR and the Tax Administration. The online notification is free of charge. Please note: If you notify us about a change of the place of your business’ registered office or the municipality from which the business is managed, the notification is subject to a charge.

The BIS Service will gradually expand to enable online filing of all notifications to the BIS in the future. Go to the BIS Service (available in Finnish and Swedish only).

Change of address submitted on a paper form

You can also submit your new contact details by post using one of the following forms which you can print out from the BIS website:

• Form Y6 (private trader) The private trader must sign the form.
• Form Y5 (general partnerships or limited partnerships) The general partner must sign the form.
• Form Y4 (other businesses). For a limited company, a Board member or the Managing Director must sign the form. For other businesses, see section 14 of the Business Information Act.
• Any of the forms above may be signed by a specially authorised person. If he or she signs the notification, the original general power of attorney or a certified copy of a special power of attorney must be enclosed with the notification.

You cannot submit the details in question by phone or a free-form email.

Handling fee

• The notification is free of charge.
• We will not send you any updated register extract. Instead, you can check the updated entry in the BIS Search.
• Please note: If you notify us about a change of the place of your business’s registered office or of the municipality from which the business is managed, the notification is liable to a charge.

Deadline

• You must report any changes to the registered details without delay.

Foreign address of a business

The Trade Register does not currently accept foreign addresses for registration. Therefore, businesses must, for entry in the Trade Register, give a Finnish street or postal delivery address.

Changes to personal address or name

If you have a Finnish personal identity code which has been entered in the Trade Register, you will not need to report changes to your address or name, because we update them directly from the Population Register Centre.

Updated address and name entries are to be found in the section “Currently valid personal details” at the end of the Trade Register extract. The name amendment will not be updated in the actual register entry such as, for example, the Board of Directors. If you want to change your name in the actual register entry, you must submit the name in an Amendment Notification and pay the handling fee of €85, or report the new name later in connection with the filing of some other notification.

Those living abroad who do not have a Finnish personal identity code and who wish to report a change of address must file an Amendment Notification.The notification is free of charge.