Amendment notification of a limited liability company

What changes must be notified of?

Whenever your company's details change, you must inform the Trade Register about it by filing an amendment notification. A limited liability company must notify the Trade Register of amendments to the following information: persons authorised to represent the company, Board of Directors, registered office (domicile), increase of share capital, address and contact details, procuration rights, merger, financial period, line of business, company name, Managing Director, or amendments to the Articles of Association.

Several decisions of a limited liability company do not come into force until they are recorded into the Trade Register. The most common of them are changes to the Articles of Association and in share capital. The company can start applying the new Articles of Association immediately from the registration date.

How to file a notification

Forms

• Use Form Y4 and Appendix Form 13. Form Y4 is bilingual (English and Finnish) and can be sent to us. Appendix Form 13, on the other hand, has to be sent either in Finnish or in Swedish.
• Form Y4 is signed by a member of the Board of Directors, or the Managing Director, or by a person authorised by one of them. If an authorised person signs the notification, the original general power of attorney or a certified copy of a special power of attorney must be enclosed with the notification.
  

Enclosures

• Submit the decision which the amendment is based on, for example, the General Meeting’s decision to change the Articles of Association or to appoint a Board of Directors, or a decision of the Board of Directors to appoint a chairperson.
• A receipt showing that the handling fee has been paid.
  

Forms and enclosures, if any, must be submitted in one copy.

Handling fees

You can notify us of address and contact details free of charge.

When you notify:

• a change in the Board of Directors, the handling fee is 85 euros.
• a new Managing Director, the handling fee is 85 euros.
• a change in the Board of Directors and a new Managing Director, the handling fee is 85 euros.
• an amendment to the Articles of Association, the handling fee is 380 euros, and you can also notify, for example, a change in the Board of Directors and a new Managing Director without extra payment.
  

For further information about our handling fees and how to pay them, please see our price list.

Deadlines

Normally, you must notify us without delay after a change has taken place.

There are some changes that must be notified of within a certain time limit, and, in some cases, failing to meet the deadline will cause your decision to lapse. The most common notifications that must be submitted within a deadline are:

• Incorporation of a limited liability company
• Reduction of share capital
• Share issue
• Option rights and other special rights

Furthermore, there are several deadlines to be met throughout merger and demerger proceedings.

For deadlines, please check the relevant Finnish law, or contact the Trade Register’s Advisory Service, tel. +358 (0)29 509 5900.

The Finnish Limited Liability Companies Act is available on FINLEX, the reference database of Finnish legislation.