Faster registration of member associations of federations

On 14 February 2012, the National Board of Patents and Registration of Finland (NBPR) will introduce a new online service called Liittokaista (‘Federation lane’). The service forms part of the electronic notices system of the Register of Associations, and it speeds up the processing of basic notices and rule amendments of member associations in federations.

The service is intended for federations with a fixed federation structure, i.e. there are not many distinctive features in the rules of its member associations, such as the name, or a part of it, and the domicile.

To be able to use the service, the federation must have preliminary checked rules for its member associations. The use of the service, and the identification procedure for it, requires prior agreement with the NBPR if the federation requires its member associations to have the federation’s approval for the use of their rules.

Once the agreement is completed, the NBPR includes the preliminary checked rules as model rules in the system and provides guidance to federation officials on how to use it. The federation then informs its member associations of the service and encourages them to file their notices online.

Instructions for federations – how to file a basic notice and rule amendments

1. Identify yourself to the service as agreed with the NBPR:

• by using a document code; or
• by using your username and password; or
  
• by using the Internet banking codes of one or several persons.

2. Once you have identified yourself, select applicable preliminary checked rules.

3. Select the association to which the notice relates – either an association being formed or an already registered association.

4. Inform the member association of the document code of the notice so that the member association representative can fill in the notice.

Instructions for member associations – how to file a basic notice and rule amendments

1. Association representative: Fill in the pre-completed notice and rules, and enter the details about persons entitled to sign for the association.

2. Chairperson of the association: Sign the notice by using your personal Internet banking codes or your mobile certificate.

3. Association representative: Pay the fee through the electronic notices system by using your Internet banking codes in order for the notice to become pending.

It may also be agreed that the federation pays several notice fees together.

The NBPR registers notices filed through this service in two weeks if

• the name of the association is acceptable
• all persons entitled to sign for the association are legally competent and they have been notified for registration as explained in the rules
• all founders sign the Charter electronically in the basic notice.
  

Electronic notices can be submitted to the Register of Associations at
https://yhdistysilmoitus.prh.fi/

Further details:

Mr Vesa Halme
Systems Specialist
National Board of Patents and Registration of Finland
Information Management
Tel. +358 50 591 0587

Ms Riitta Lae
Deputy Director
National Board of Patents and Registration of Finland
Association and Foundation Affairs
Tel. +358 400 885 110