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What information does the Trade Register contain?
Information entered in the Trade Register
The details of traders are entered in the Trade Register on the basis of notifications and communications received by the Trade Register authority. The Register contains information that is submitted to the Registration Authorities by both the traders themselves and by Courts of Justice and other authorities.
Under Section 21a of the Trade Register Act, the National Board of Patents and Registration (NBPR) can update its records and, by using the Finnish Population Information System, check personal details that clients have given in notifications and their enclosures.
According to Section 21 of the Business Prohibition Act, the Legal Register Centre in Finland provides the Trade Register with details on business prohibitions in force and when they begin and end. These details are then updated in the Trade Register System.
The content of the Trade Register is specified by Finnish law. Finnish legislation concerning the Trade Register, company types and business activities in general define what details are entered in the Trade Register regarding different company types. (See for example Trade Register Act, Limited Liability Companies Act and Partnerships Act).
Normally, at least the following information is registered for each company type:
Other details are also entered in the Register, depending on the company type. The Register extracts of businesses of the same type may look totally different. Some limited companies, for instance, take advantage of the possibilities offered by the Companies Act; they decide to issue option rights and other special rights, or to merge, and then report those details for entry in the Register. Other companies, on the other hand, choose to report only such details that must be submitted for entering in the Register. In addition, law amendments are reflected in the register extracts. Register entries of, for example, limited companies can be very different depending on whether the detail to be registered refers to a decision made under the new Limited Liability Companies Act that entered in force on 1 September 2006, or to a decision under an earlier act.
In addition to the details contained in the Register extract, information on traders is also available in the notifications filed with the Trade Register and in enclosed documents, such as the Minutes of the General Meeting and Board Minutes. The documents are open to public inspection and are available to anyone. Articles of Association of limited companies, Partnership Agreements of general partnerships and limited partnerships, by-laws of savings banks, right-of-occupancy associations, co-operatives and insurance associations are all available in the Trade Register database and they also form a part of the Trade Register’s basic material.
Below you will find a table which shows the information entered on different company types. It does not, however, include all details: other entries are also made in the Register. It is neither possible to register every detail mentioned in the table for each and every company type.
Information entered in the Register | Description of entry |
Accounting period | When the regular accounting period starts and ends; exceptional accounting period |
Address and contact details (not a register entry) | Postal address, visiting address, e-mail address, fax, telephone number, mobile phone number, web address to homepage |
Amendments to Articles of Association | Date of General Meeting |
Amendments to Partnership Agreement | Date of amendment to Partnership Agreement |
Financial statements | Period of financial statement; details of consolidated financial statements, if any |
Partnership Agreement | Date of signature of Partnership Agreement |
Auditors | Auditor / deputy auditor and his/her personal details; name and Business ID of public accountant company and the register in which the public accountant company has been entered; personal details of the auditor with principal responsibility |
Authorisations for the Board of Directors to issue shares, to grant option rights and other special rights, and to redemption and aquisition of own shares | Date of General Meeting on which the decision on authorisation was taken, date when the authorisation expires, scope of authorisation, and the number of shares that the authorisation concerns |
Auxiliary company name | The auxiliary company name |
Bankruptcy | Bankruptcy proceedings have begun, bankruptcy is dismissed, bankruptcy proceedings are terminated, company is dissolved / final settlement, business activities continue after bankruptcy |
Board of Directors | Position of members of the Board of Directors (Chairperson, ordinary member, deputy member), personal details |
Business ID (Business Identity Code) | Seven digits, a dash and a control mark (for example 1234567-8) |
Company name | Name used in business |
Date of registration | |
Division | See 'merger' |
Domicile (Municipality where the company is managed) | Municipality in Finland |
Establishment | Date of signature of Memorandum of Association |
House Manager | Personal details |
Investment share capital | Amount of investment share capital, number of different investment shares series, investment share price |
Legal representation | Information on, for example, the right of the Board of Directors to represent the company / co-operative pursuant to the Limited Liability Companies Act and the Co-operatives Act |
| Line of business | The line of business (field of activity) in text form |
| Line of business of the auxiliary company name | The part of the actual line of business where the auxiliary company name is being used |
Liquidation | Going into liquidation; public summons to creditors; liquidation proceedings are terminated; company is dissolved; extended liquidation, if any; liquidator (liquidator or substitute liquidator, personal details, how the liquidator represents the company) |
Managing Director | Position (Managing Director, substitute for the Managing Director), personal details |
Merger | Limited companies participating in the merger and their Business IDs, date of signature of the merger agreement, summons to the creditors, implementation of the merger, final settlement |
Option rights and other special rights | Date of General Meeting or Board Meeting; number of shares of different classes given |
Parallel company name | Company name in another language and name of that language |
Parallel company name for the auxiliary company name | Auxiliary company name in another language and name of that language |
Partners | Position (general or silent partner), personal details. If the partner is a legal person: its name, registration number, and register in which the legal person is entered. Amount of contribution made by silent partners. |
Persons authorised to represent the company and to sign the company name | Personal details of the person authorised to represent the company/sign the company name and how this is done (individually, several jointly) |
Post capital contribution | Date of General Meeting which accepted the agreement to acquire property to the public limited company through post capital contribution |
Private trader | Personal details |
Procuration rights | Personal details of the holder of procuration rights and how he or she represents the company (individually, several jointly) |
Representation/signing on behalf of the company | Provision in the Articles of Association, Partnership Agreement or rules on the representation/signing on behalf of the company |
Restructuring | Temporary prohibitions or termination of temporary prohibitions, if any; restructuring proceedings have begun; restructuring proceedings are terminated; liquidator |
Share capital | The amount of share capital, amount paid for the share capital, maximum and minimum share capital |
Share price | Amount of share price |
Shares | Amount of shares, nominal value or accounting par value of shares, series of shares, amount of shares in each series, preferred shares |
Signing on behalf of the company | Provision, contained in the Articles of Association or the Partnership Agreement, to sign the company name |
Supervisory Board | Position of members of the Supervisory Board (Chairperson, ordinary member, deputy member), personal details |
Supplementary share price | The supplementary share price, the number or maximum number of supplementary shares, supplementary share type, number of supplementary share series |
Termination | Date of termination, type of termination (for example, the company has merged with another company, bankruptcy, the company is dissolved, the company is deleted from the Register under Section 24 of the Trade Register Act, liquidation) |
Trade Register number | Valid as a technical identifier for companies that are registered before 1 April 2001 |
Please note:
- Personal details include the Finnish personal identity code or date of birth (if the person does not have a Finnish personal identity code) of persons in a particular position in a business, and their full name and address and citizenship.