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How to file a Start-up Notification
Notifications to the Trade Register have to be filed either in Finnish or in Swedish on official Start-up Notification Forms. All forms are available in both Finnish and Swedish. You can get them here.
The forms are also available in English.
Using the same forms, you can also report a business to registers kept by the Tax Administration, which are the VAT Register, the Prepayment Register, the Employer Register, and the register of bodies liable for tax on insurance premiums. Further details on these notifications are available on the Tax Administration web site.
The forms include a basic section jointly used by both the NBPR and the Tax Administration, and a section only used by the Tax Administration. There are also Appendix Forms, specific for each type of business, for the use of the Trade Register. The details you write in the section used by the Tax Administration are not public, and they are not disclosed to third parties. The basic section and the Trade Register’s Appendix Forms, on the other hand, are public documents as soon as they arrive at the authorities in question.
Instructions in English on how to fill in the basic section are available at the Business Information System’s website www.ytj.fi, whereas instructions on filling in the Trade Register’s Appendix Forms are printed on the forms themselves. Please enclose all required documents relating to the founding of the business. Both the form and the enclosures can be submitted in one copy.
You can file the Start-up Notification:
Check the processing time prognosis for Start-up Notifications for new businesses
A handling fee is payable for notifications. The amount of the fee depends on the type of notification.
The handling fee must be paid in advance. It can be paid at an online bank, by using a payment ATM or over the counter at a bank. The receipt must be enclosed with the form. Also, a special account transfer form, available at the NBPR, can be used. For further details, please read our payment instructions.
When the notification is delivered in person to the NBPR's Client Service, Arkadiankatu 6 in Helsinki, the fee can also be paid by using a debit card or any of the following credit cards: Visa, Visa Electron, OK, American Express, Diners Club, Eurocard or Mastercard.
You can also pay the fee at the Centres for Economic Development, Transport and the Environment or at the Local Register Offices when you deliver your notification. Please note that the fees cannot be paid to the Tax Offices.
A Business ID is accorded to a business as soon as its notification is entered in the Business Information System by either the NBPR, the Tax Administration, or any of the Local Register Offices (‘maistraatti’ in Finnish). You can check any Business ID in the information service BIS Search (please enter the company name as search key) approximately two working days after you have submitted the notification or posted it.
As soon as the Start-up Notification has been entered in the Trade Register, the person or business who filed the notification receives a register extract free of charge. The extract contains the details entered in the Trade Register. The extract is usually sent by mail but it can also be collected from the NBPR, if this has been agreed upon with the person who processes the notification. If the Start-up Notification has been filed by an organisation or amendments have been made to the Articles of Partnership, Articles of Association or the by-laws of an organisation, a copy of these documents will also be sent to the client along with the register extract.
Anyone who carries on a licensed trade, either as a private trader or as an organisation, has to report a granted trade licence for entry into the Register. If no licence has been granted by the time of filing the Start-up Notification, it can be reported later by filing an amendment notification. Please send a copy of the granted licence along with the notification.
For more information on licensed trades and those subject to notification, please visit the web portal EnterpriseFinland.