New fee imposed on companies for incomplete or incorrect Trade Register details as of 2025

As of 2025, the Finnish Patent and Registration Office (PRH) can impose a fee for negligence on companies that do not correct deficiencies or errors in their Trade Register details despite the PRH requesting corrections.

The negligence fee applies to all company forms.

Imposition of the fee

The PRH sends a letter to the company asking it to correct a deficiency or an error in its Trade Register details by the deadline given in the letter. If the company does not correct the deficiency or error by the deadline, the PRH imposes a negligence fee on the company.

Deficiencies or errors

• Missing address
• Missing board of directors
• Missing beneficial owner details
• Errors in register details (for instance, an illegal board of directors or unauthorised auditor)
• Disqualified responsible person or auditor
• Missing personal identity code in the Finnish Trade Register

Amount of the negligence fee

The negligence fee is 300 euros.

For public limited companies and European companies, the fee is 600 euros.

The fee is based on the Finnish Trade Register Act, which specifies the amount.

If a company does not correct its details after the first negligence fee, the PRH will send a new request. If the company does not correct its details after receiving the new request, the PRH will impose a new negligence fee equal to twice the first negligence fee.

Submit the details in time to avoid fees

You should keep your company’s Trade Register details up to date and file missing details as soon as the PRH requests them.

Please note that the PRH sends decisions by letter to the company address registered in the Finnish Business Information System at ytj.fi, which is why it is important to keep the company’s address up to date in the Finnish Trade Register.

Further information:
Trade Register Advisory Service
Email: neuvonta.kaupparekisteri(a)prh.fi
Tel. +358 29 509 5030, Mon–Fri 9.00–15.00