The PRH imposes negligence fees and deregisters limited liability companies and co-operatives that have not filed their beneficial owner details
All limited liability companies and co-operatives must file their beneficial owner details with the Finnish Trade Register. This does not apply to listed companies or mutual real estate limited companies.
The notification is free of charge.
The PRH imposes a negligence fee and may remove the company from the Finnish Trade Register or order it into liquidation if the company does not file their beneficial owner details despite the reminders.
The procedure ends as soon as the company files a notification by the deadline.
Read more:
- Frequently asked questions about missing beneficial owner details
- Who is a beneficial owner?
- How to file a notification
Steps of the procedure
The PRH imposes a negligence fee and may remove the company from the Finnish Trade Register. See the procedure below.
Step 1: A reminder letter to the company
Company
The PRH sends a reminder letter to the company that has neglected to file the notification of beneficial owners. The PRH gives the company four weeks to file the details.
Go to our instructions: How to file a notification.
Listed companies or mutual real estate limited companies: If your company receives a reminder letter, please contact the PRH by email at valvonta[at]prh.fi.
PRH
The PRH sends a reminder letter by post to the company’s address, as recorded in the Finnish Business Information System at ytj.fi.
Step 2: Imposition of the negligence fee
The company does not file
If the company does not file the notification of beneficial owners, the PRH will impose a fee for negligence of 300 euros on the company. For public limited companies and European companies, the fee is 600 euros.
The notification is filed
If the company files a notification by the deadline, no negligence fee will be imposed and the company will not continue in the procedure.
Step 3: A reminder letter to the company
Company
The PRH sends a reminder letter to the company that has neglected to file the notification of beneficial owners. The PRH gives the company three weeks to file the details.
Go to our instructions: How to file a notification
PRH
The PRH sends a reminder letter by post to the company’s address, as recorded in the Finnish Business Information System at ytj.fi.
Step 4: The PRH makes an entry in the Finnish Trade Register
The company does not file
If the company fails to file the notification of beneficial owners, the PRH will publish the reminder in the Official Journal and record the reminder in the company's Trade Register details. The PRH sends the company a Trade Register extract of the registration.
The company has 3.5 months to file a notification of beneficial owners free of charge.
Go to our instructions: How to file a notification.
In the reminder, the company owners and creditors are requested to make their remarks about the deregistration of the company or any liquidation.
The notification is filed
If the company files a notification of beneficial owners by the deadline, it will not continue in the procedure and will no longer be risking deregistration.
If the PRH has made an entry in the Trade Register of the missing beneficial owner details, the PRH will remove the entry.
Step 5: The company is removed from the Finnish Trade Register
The company does not file
If the company fails to file the notification of beneficial owners by the deadline, the PRH will remove the company from the Finnish Trade Register or order it into liquidation.
The company may be ordered into liquidation on application, if the PRH receives a report that the company’s assets are adequate to cover the liquidation costs, or if someone else notifies the PRH that they will cover the liquidation costs.
A company cannot carry out business if it is removed from the Finnish Trade Register. Read more about the effects of deregistration.
The PRH sends the decision and appeal instructions to the relevant company’s address, as recorded in the Finnish Business Information System at ytj.fi.
The company may apply for re-entry to the Finnish Trade Register.
The notification is filed
If the company files a notification of beneficial owners by the deadline, it will not continue in the procedure and will no longer be risking deregistration.
The PRH removes the entry of missing beneficial owner details from the company’s register details.
See the legislation for more information
Read more about the acts in the reference database of Finnish legislation Finlex in Finnish or Swedish:
- Limited Liability Companies Act, chapter 20, sections 2, sections 4–5
- Co-operatives Act, chapter 23, section 2, sections 4–5
- Act on Money LaunderingAvautuu uuteen välilehteen, chapter 6, section 4
- Trade Register Act, sections 5 and 28
Go to the Legislation page in Finnish or Swedish for links to the Limited Liability Companies Act, the Co-operatives Act and the Trade Register Act: