Forms for the start-up notification of a limited liability company

You can also set up a limited liability company and file a start-up notification using the online filing service at ytj.fi, provided that certain requirements are met. Please note that the service is only available in Finnish and Swedish.

Our processing times for notifications filed through the online service at ytj.fi are shorter than for notifications filed on forms.

Read our instructions for starting a limited liability company online at ytj.fi.

If you cannot file the notification through the online service at ytj.fi, use our online forms or paper forms.

This page includes the following information:

When to file

File a start-up notification for your limited liability company with the Finnish Trade Register within three months of signing the memorandum of association. If you fail to meet the deadline, the incorporation will lapse and no company will be formed.

How to file the notification using forms

You need to use a set of notification forms (the Y form and appendix forms).

There are two options: you can either use our set-up package or fill in the forms Y1, appendix form 1 and personal data form.

Set-up package in English

We have a set-up package in English to help you fill in the documents needed for the set-up and registration. The package contains instructions, document templates and notification forms.

When you use the set-up package:

  • the templates for the memorandum of association and the articles of association are in both Finnish and English for your convenience
  • the company’s register entries and articles of association are recorded in the Trade Register in Finnish.

Save the forms to your computer before filling them in.

Open: Set-up package (PDF).

Ulkoinen sivusto, avautuu uuteen välilehteen

Use the personal data form to file any personal identification details with the Trade Register.

Form Y1, appendix form 1 and the personal data form

If you do not use our set-up package for the notification, fill in form Y1, appendix form 1 and the personal data form. In addition, you must have the memorandum of association and the articles of association completed and available in either Finnish or Swedish.

Save the forms to your computer before filling them in.

Open: Form Y1, appendix form 1 and personal data form (PDF).

Use the personal data form to file any personal identification details with the Trade Register.

How to file your notification using online forms

Log in to the online form “Notification to the Finnish Trade Register". Please note that the form is only available in Finnish and Swedish.

To log in, you need to have a Finnish personal identity code and additionally one of the following: personal internet banking codes, a mobile certificate, or an electronic identity card (HST card). What to do if you do not have a Finnish personal identity code.

After you have logged in, choose what you want to file with the Finnish Trade Register. Submit the forms, a receipt for the handling fee, and the other required documents (see “What documents need to be enclosed" below) as PDF files. Send.

Go to the online form “Notification to the Finnish Trade Register" in Finnish or in Swedish.

What to do if you do not have a Finnish personal identity code

If you are a citizen of an EU country and you do not have a Finnish personal identity code, you can file your notification by logging in to the online form “Identification method for foreign persons - Notification to the Finnish Trade Register".

When you log in, select the country whose means of identification you use.

Go to file your notification using the online form “Identification method for foreign persons – Notification to the Finnish Trade Register".

How to file your notification using paper forms

Fill in, print out and sign the forms. Send the forms, a receipt for the handling fee, and the other required documents (see “What documents need to be enclosed" below) by post. The address is on form Y1.

Who should sign the notification

The notification must be signed by one of the ordinary members of the board of directors. Procuration rights are not enough to sign a notification to the Finnish Trade Register.

An ordinary member of the board of directors can authorise someone else to file the notification. If an authorised person signs the notification, enclose a certified copy of a special power of attorney or the original general power of attorney.

What documents need to be enclosed

When using online forms or paper forms, enclose the following documents:

  • A receipt for the paid handling fee
  • The limited liability company’s original memorandum of association
  • A copy of the articles of association
  • A statement by all the board members and the managing director, confirming that the company has been set up according to the provisions in the Finnish Limited Liability Companies Act (use the field on the form or enclose a separate document)
  • A certificate by the auditors of the company, confirming that the Limited Liability Companies Act has been followed (use the field on the form or enclose a separate document), or some other evidence of the payment for shares, if the company is not obliged to appoint an auditor
    • The evidence can be, for example, a printout stating the payment transaction and the bank’s archive number (‘arkistointitunnus’), a copy of an account statement ('tiliote'), a receipt from a payment ATM, or a certificate issued by the company's auditor.
    • An auditor's certificate or other evidence is only necessary if the shares have been paid for (in other words, if the shares have a subscription price).

What evidence is needed if the company has no auditor?

If the limited liability company is not obliged to appoint an auditor under the law or the articles of association, you must enclose some other evidence of the payment for shares.

The evidence can be:

  • a certificate by the company's auditor, if the company has chosen to appoint an auditor
  • an auditor’s certificate of the transfer of assets
  • an account statement, or an equivalent certificate from a financial institution
  • a printout stating the payment transaction and the bank's archive number
  • a copy of an account statement, or a receipt from a payment ATM
  • the payer’s copy (with the bank’s stamp) of the credit transfer form.

What documents must be enclosed if share subscription is paid for in assets other than money?

If the subscription price for shares is paid using other property than money (contribution in kind), enclose an auditor’s statement about the property given as a capital contribution and evidence of the transfer of assets, such as a contract of sale of real estate. Read more about contribution in kind in Finnish.

What documents must be enclosed for people with no Finnish personal identity code?

If you report a person with no Finnish personal identity code for registration at the Finnish Trade Register for the first time, enclose proof of the person’s existence, such as a copy of their passport, or an extract from a business register in another country. Read more about permits for people living abroad.

Remember to fill in the personal data form.

Please note that all the details and documents you submit will be made public, apart from the personal data form and copies of passports. Do not include any other documents that contain personal identity codes, home addresses, or other confidential details (such as health details or business secrets).

The price

When using online forms, the notification fee is 320 euros. The fee for an auxiliary company name is 60 euros per name.

When using paper forms, the notification fee is 380 euros. The fee for an auxiliary company name is 115 euros per name.

Make the payment in advance and enclose the receipt with your notification. Read more in our payment instructions.

Monitor the progress of your notification

You can monitor the progress of your notification using the notification search in the Virre Information Service. Go to the notification search in Virre.

If you do not know the Business ID of your new company, you can first look it up using the company search in the Virre Information Service.

After registration: file a notification of beneficial owners free of charge

You will receive a Trade Register extract when we have registered the company at the Trade Register. After that, you must file a separate notification of the actual beneficial owners of the company. The notification is required by law and it is free of charge. Read more about the notification of beneficial owners.

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Latest update 11.11.2022