Privacy statement of the registers kept by the Industrial Property Attorney Board

Controller and contact details

Controller

Industrial Property Attorney Board
Mailing address: Finnish Patent and Registration Office, FI-00091 PRH, Finland
Visiting address: Sörnäisten rantatie 13 C, Helsinki, Finland
Telephone exchange +358 29 509 5000

Representative of controller

Satu Laakso
satu.laakso(at)prh.fi
Telephone +358 29 509 5621

Data protection officer

tietosuojavastaava(at)prh.fi
Telephone +358 29 509 5000

Purpose and legal basis of processing personal data

The Industrial Property Attorney Board operates under the auspices of the Finnish Patent and Registration Office, and provisions on the board are contained in the Act on Authorised Industrial Property Attorneys (22/2014).

The Industrial Property Attorney Board keeps two registers: the register of examinations of industrial property attorneys and the register of industrial property attorneys (register of attorneys). The Industrial Property Attorney Board collects to the registers information on persons who have taken part in the examination of attorneys organised by the Industrial Property Attorney Board or who have been granted authorisation by the Industrial Property Attorney Board. The purpose of the processing of personal data is to grant and extend authorisations, supervise the activities of the attorneys and to ensure that the parties requesting industrial property services can verify valid authorisations.

Compliance with Article 6(1)(c) of the EU’s General Data Protection Regulation (controller’s statutory obligation) serves as the legal basis for processing personal data.

Personal data storage periods

The storage periods of the personal data contained in the registers are based on the archive formation plan, under which the data is stored on a permanent basis.

Personal data processed by the PRH

The following personal data is processed by the PRH: name, personal identity code, municipality of residence, address and work address of the examination participants and authorised attorneys. Other contact details, such as email addresses and telephone numbers can also be processed in connection with the contacts and provision of advice in the manner described in the privacy statement of the PRH’s customer service. The following data is also processed under the law:

details of the attorney’s examination,
details of the granting of authorisation and the date of extension,
details of the cancellation of authorisation,
sanctions imposed on an authorised attorney, and
name, result and date of the attorney’s examination.

Regular data sources

The information in the register of examinations of industrial property attorneys is entered on the basis of the registrations in the attorney’s examination received by the Industrial Property Attorney Board and the information submitted in the registrations. The examination results of the examination participants are also entered in the register.

The information in the register of industrial property attorneys is entered on the basis of the applications for authorisation received by the Industrial Property Attorney Board and the information contained in the applications. The entries made in the register are based on the authorisations granted by the board. The notifications concerning the extension of the authorisation received by the board and the information contained in the notifications also serve as a source of information.

Disclosure of data

We may disclose your personal data in situations required and permitted by law.

The name, municipality of residence and work address of the authorised attorneys entered in the register of industrial property attorneys is public information. Information on the register can be obtained by ordering certificates and extracts from the register of attorneys and copies of the list of authorised attorneys and by making telephone enquiries. You can also access the documents concerning the register of attorneys in the PRH to the extent that they are public. The disciplinary sanctions imposed on the authorised attorneys are confidential information.

The Industrial Property Attorney Board may publish on the PRH’s website the names, municipalities of residence and work addresses of the authorised attorneys. However, an authorised attorney has the right to refuse to have their information published.

Information from the register of attorney’s examinations is only disclosed to the persons concerned.

Personal data is also processed by the data system administrators and developers with whom the PRH has agreed on the processing of personal data in accordance with the requirements of the data protection legislation.

Transfer of data outside the EEA countries or to international organisations

No data is transferred outside the EU or the EEA or to international organisations.

Automated decision-making

No personal data is used for automated decision-making.

Rights of the data subject

Right of access to your own data

You can submit a request to check your personal data to the PRH

by email
by post (Finnish Patent and Registration Office, FI-00091 PRH, Finland)
by telephone (+358 29 509 5000)
by visiting our customer service point in Helsinki.

We recommend that you use secure email if you submit the request by email. Select ‘Control of your details’ as the message recipient. Read the instructions and send secure email.

Be prepared to prove your identity.

Right to rectification of data

You have the right to rectify inaccurate and incorrect personal data on you.

Give the following information in the rectification request:

the data you want to correct (word for word)
proposed changes (word for word)
justification for the proposed changes
your name
your contact information (such as email address or telephone number).

You can submit the rectification request to the PRH

by email
by post (Finnish Patent and Registration Office, FI-00091 PRH, Finland).

We recommend that you use secure email if you submit the request by email. Select ‘PRH Registry’ as the message recipient. Read the instructions and send secure email.