Office action

If we find obstacles to the registration of your trademark in the examination, we will inform you about them by sending you an office action as a registered letter. In general, we send no more than one office action. A second office action is issued only if it is expected to provide additional information that is essential for making a decision in the case.

What is a formal office action?

You will receive a formal office action from us right at the beginning of the processing if your application involves a formal deficiency, such as an erroneous classification. The formal office action contains a request that you correct the deficiencies. Once you have done that, we can continue the examination.

When should I respond to an office action?

It is very important that you respond to the office action by the deadline. If we do not receive your response by the deadline stated in the office action, your application will be dismissed. This means the processing will end either for the entire application or for the parts that include obstacles.
The time limits for responding are as follows:

  • office actions: 2 months;
  • office actions for international registrations: 2 months.

When can I get a deadline extension?

We can extend the response time for you if you submit a request in writing within the given time limit. You must also pay an extension fee. See our price list and payment instructions.

After each office action you can get only one extension without proper explanations. To get another extension you must provide a specific explanation, such as ongoing negotiations to get the consent of the owner of an earlier trademark.

If you have already responded to the office action, we cannot grant you an extension anymore.

We grant a summer extension without any explanations to all office actions with a deadline between 1 June and 31 August. You may therefore be granted more than one summer extension.

How should I respond to an office action?

File your response to an office action in writing, using our online service (available in Finnish and in Swedish). Study first our examples of how to respond to office actions and how to overcome the obstacles reported in them. See the examples.

Decision about dismissal of application (for applications that have become pending before 1 May 2019)

If your application became pending before the new Finnish Trademarks Act entered into force on 1 May 2019, we process the application in compliance with the old Act that was in force on the application date.

Under the old Act your application will be dismissed, i.e. the processing will end entirely, if you fail to submit your response by the deadline given in the office action. This means that – even if the proposed trademark could have been registrable in part – it will not be registered, and instead the entire application will be left unprocessed.

After this we will process the trademark again only if you file a new application and pay a new application fee. In such a case you can ask us to accelerate the processing.

Decision about dismissal of application (for applications that have become pending after 1 May 2019)

If your application has become pending after 1 May 2019 and you fail to submit your response by the deadline given in the office action, the application will be dismissed. The application can be dismissed either entirely or only in part if the deficiencies or registration obstacles only affect a part of the application.

We will send you a decision of dismissal where we inform you that the processing has been ended and explain how you can continue the application process.

Reinstatement of a dismissed application (for applications that have become pending after 1 May 2019)

If your application has been dismissed, you can request that we continue to process the application. File your reinstatement request by the deadline given in our decision of dismissal. (The deadline is two months after the due date of the office action you have not responded to.)

In connection with the reinstatement request, file your response to our office action or give another report on how you have corrected the deficiencies pointed out in the office action. At the same time, you must pay a reinstatement fee.

See our price list and payment instructions.

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Latest update 08.06.2020