Granting procuration rights and holders of procuration
Traders entered in the Finnish Trade Register can authorise an appointed person to be their holder of procuration.
The holder of procuration may act on behalf of the trader and sign the trader’s company name in all matters related to managing the affairs of the trader’s company. However, the holder of procuration may not transfer the trader’s immovable property or tenancy rights or apply for mortgages on them without a specific authorisation.
If the procuration is in written form, the holder of procuration has the right to represent the trader at courts and other authorities. Please note that the holder of procuration may not sign a notification to the Finnish Trade Register on behalf of the company.
This page includes the following information:
How the holder of procuration represents the company
Before you file a holder of procuration with the Finnish Trade Register, find out how a holder of procuration can represent a company. Read more about how a holder of procuration can represent a company.Avautuu uuteen välilehteen
When to file
Filing new holders of procuration with the Finnish Trade Register is voluntary. However, you must report any changes to the registered details without delay.
Fees for online filing
Changing a holder of procuration costs 50 euros.
The service will calculate the fee automatically. After the notification has been signed, you can pay the fee using your internet banking codes or by credit card. See the Trade Register price list.
How to revoke procuration
The trader can revoke procuration at any time. If the procuration is registered, the revocation must be filed with the Finnish Trade Register.
As a rule, the same persons that have granted the procuration (board of directors, partners, trader) can decide to revoke it.
In a general partnership or a limited partnership, each partner who alone or together with another partner has the right to manage the company’s affairs can also revoke procuration on their own, unless otherwise agreed.
What documents need to be enclosed
Decision of the appointment
When you file a notification in the online service at ytj.fi, you do not need to attach the decision of the appointment of the person to the role if the company form is any of the following:
- Limited liability company
- Housing company
- Mutual real estate limited company
- Co-operative
However, the company must have the decision concerning the appointment if we need it for processing the notification.
Other company forms
Enclose the decision of the appointment, for example:
- Copy or extract of the board meeting’s minutes, certified by one person.
- Copy or extract of the partner meeting’s minutes, certified by one person. Procuration rights are granted in general partnerships by all partners and in limited partnerships by all general partners jointly.
Copy of passport or other proof of identity
If the person who is filed as a holder of procuration does not have a Finnish personal identity code, enclose a scanned copy of the information page of the holder’s passport or of another identification document with a photograph.
How to file a notification
File your notification online using our service at ytj.fi in Finnish and Swedish.
The service will help you fill in the notification of changes. Fill in the required details and attach documents if necessary.
The most common company types can file their notifications online. If you file on paper, the processing time will be longer than when filing online. Go to our instructions about paper forms.
Monitor the progress of your notification online
Changes filed in the online service at ytj.fi about persons in positions of responsibility can be registered automatically. Read more about automatic registration.
You can monitor the progress of your notification to the PRH in the Virre Information ServiceAvautuu uuteen välilehteen.
See the legislation for more information
Procuration rights are governed by the Finnish Procuration Act.