Filings with the Finnish Trade Register – special cases starting from 2026
From 1 January 2026, notifications and applications must be filed online with the Finnish Trade Register.
Our online filing services are the ytj.fi service in Finnish and Swedish and the online forms. They both require strong authentication. Please note that most of the online forms are available in Finnish and Swedish.
On this page, you will find instructions for special cases.
Please note that we do not register notifications sent by post or email. Instead, we ask you to file them online.
On this page:
- Special case 1: None of the persons responsible for the company has a Finnish personal identity code
- Special case 2: None of the persons responsible for the company has a Finnish means of identification or a means of identification from another EU country
- Special case 3: The only partners in a general partnership or the only general partners in a limited partnership are companies
Special case 1: None of the persons responsible for the company has a Finnish personal identity code
If none of the persons responsible for the company (such as a member of the board of directors or the managing director), has a Finnish personal identity code, one of the following files the notification using our online form:
- a contact person with a Finnish personal identity code, or
- a person responsible for the company by using a means of identification from another EU country.
A contact person files the notification
The contact person must be authorised by a person responsible for the company. Attach a power of attorney or a form Y signed by the person responsible for the company.
The contact person files the notification using one of the following online forms available in Finnish and Swedish:
- Notification to the Trade RegisterAvautuu uuteen välilehteen (other notifications)
- Financial statement notification with the Trade RegisterAvautuu uuteen välilehteen (financial statements)
- Report on income tax information to the Trade RegisterAvautuu uuteen välilehteen (reports on income tax information by large international companies)
To log in, you need a Finnish personal identity code and a means of identification accepted by the Suomi.fi e-identification service, such as personal online banking codes or a mobile certificate.
When you file using our online form Notification to the Trade Register, pay the handling fee in advance. Enclose the receipt with your notification. Fill in and attach an Y form, an appendix form and a personal data form. See the links to the forms in our instructions on online forms.
A person responsible for the company files the notification
The person responsible for the company uses one of the following online forms:
- Identification method for foreign persons – Notification to the Finnish Trade RegisterAvautuu uuteen välilehteen (other notifications, available in English)
- Financial statement notification with the Trade RegisterAvautuu uuteen välilehteen (financial statements, in Finnish and Swedish)
- Report on income tax information to the Trade RegisterAvautuu uuteen välilehteen (reports on income tax information by large international companies, in Finnish and Swedish)
To log in, you need a means of identification from one of the following EU countries: Austria, Belgium, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Germany, Italy, Latvia, Liechtenstein , Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain or Sweden.
When you file using our online form Identification method for foreign persons, pay the handling fee in advance. Enclose the receipt with your notification. Fill in and attach an Y form, an appendix form and a personal data form. See the links to the forms in our instructions on online forms.
Special case 2: None of the persons responsible for the company has a Finnish means of identification or a means of identification from another EU country
A contact person uses one of the following online forms available in Finnish and Swedish:
- Notification to the Trade RegisterAvautuu uuteen välilehteen (other notifications)
- Financial statement notification with the Trade RegisterAvautuu uuteen välilehteen (financial statements)
- Report on income tax information to the Trade RegisterAvautuu uuteen välilehteen (reports on income tax information by large international companies)
The contact person must be authorised by a person responsible for the company, such as a member of the board of directors or the managing director. Attach a power of attorney or a form Y signed by the person responsible for the company.
To log in, you need a Finnish personal identity code and a means of identification accepted by the Suomi.fi e-identification service, such as personal online banking codes or a mobile certificate.
When you file using our online form Notification to the Trade Register, pay the handling fee in advance. Enclose the receipt with your notification. Fill in and attach an Y form, an appendix form and a personal data form. See the links to the forms in our instructions on online forms.
If the company does not have an authorised contact person who can log in to the online form, the notification can be filed by posting a form Y, appendix forms and other enclosures to: PRH – Tax Administration, Business Information System, P.O. Box 2000, FI-00231 Helsinki, Finland. Enclose evidence explaining why online filing is not possible.
Special case 3: The only partners in a general partnership or the only general partners in a limited partnership are companies
In 2026, it will become possible for these companies to file notifications via the online service at ytj.fi.
For the time being, a person responsible for the company (a member of the board of directors, or the managing director, of the company of the general partner, for example) uses one of the following online forms available in Finnish and Swedish:
- Notification to the Trade RegisterAvautuu uuteen välilehteen (other notifications)
- Financial statement notification with the Trade RegisterAvautuu uuteen välilehteen (financial statements)
To log in, you need a Finnish personal identity code and a means of identification accepted by the Suomi.fi e-identification service, such as personal online banking codes or a mobile certificate.
When you file using our online form Notification to the Trade Register, pay the handling fee in advance. Enclose the receipt with your notification. Fill in and attach an Y form, an appendix form and a personal data form. See the links to the forms in our instructions on online forms.
A person responsible for the company does not have a Finnish personal identity code
If a person responsible for the company does not have a Finnish personal identity code, they can use one of the following online forms:
- Identification method for foreign persons – Notification to the Finnish Trade RegisterAvautuu uuteen välilehteen (other notifications, available in English)
- Financial statement notification with the Trade RegisterAvautuu uuteen välilehteen (financial statements, in Finnish and Swedish)
To log in, you need a means of identification from one of the following EU countries: Austria, Belgium, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Germany, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain or Sweden.
When you file using our online form Identification method for foreign persons, pay the handling fee in advance. Enclose the receipt with your notification. Fill in and attach an Y form, an appendix form and a personal data form. See the links to the forms in our instructions on online forms.