Limited liability companies – paper forms for notification of changes of articles of association

You can also file changes to the articles of association using the online service at ytj.fi. The service is available in Finnish and Swedish. It is faster to file notifications online than on paper. Read more about filing articles of association online.

How to file your notification using paper forms

Fill in form Y4 and appendix form 13.

Go to the ytj.fi website to read our instructions for filling in the paper forms and download the Y forms and enclosures you need.Avautuu uuteen välilehteen

Signing of the notification

A member of the board of directors or the managing director signs form Y4. Procuration rights are not enough to sign a notification to the Finnish Trade Register.

An ordinary member of the board of directors or the managing director can authorise someone else to file the notification. If an authorised person signs the notification, enclose a certified copy of a special power of attorney or the original general power of attorney.

Which documents do I need to enclose?

Enclose the following documents:

Receipt for the handling fee
A copy or an extract of the minutes of the general meeting, certified by one person. To register a partial amendment, include in the minutes the new contents of the changed provisions. Do not enclose the entire articles of association.
New articles of association if the articles of association have been changed completely. Submit for registration the articles of association only in Finnish or Swedish (the registration language of the company).
Evidence of consents if the amendment of the articles of association requires a consent from all the shareholders, and all the owners were not present at the general meeting
- The evidence can be a certificate signed by the managing director or a member of the board of directors that a written consent has also been obtained from shareholders that were not present at the general meeting. Alternatively, the written consents to the company must be enclosed with the notification.
A map or image, if any, relating to the articles of association
- Submit an A4 sheet or several sheets of A4. Split large documents into several pages. If necessary, name and number the sheets to make them a clear set. Ensure that the sheets are of good quality. Please note that the Finnish Trade Register’s information service always provides black and white A4 paper printouts. That is why you cannot use colours in the enclosed documents to indicate for instance different areas on the map. You should indicate them in some other way instead.

What does it cost to file using a paper form?

Amendment of the articles of association costs 280 euros. The handling fee for changing the articles of association covers changes concerning the place of registered office or line of business of the limited liability company, and changes to the representation of the company based on position in the company.

The fee does not cover changing the company name or filing a parallel company name. We charge a separate fee of 70 euros per name for them. We also charge 50 euros for a change of a financial period indicated in the articles of association.

If you add a provision about shares of different classes to the articles of association, we charge 280 euros for filing the shares of different classes.

Make the payment in advance and enclose the receipt with your notification. Read our payment instructions before you make the payment.

Monitor the progress of your notification online