Termination of appointment

Duty to notify Trade Register

Organs of businesses and organisations that are recorded in the Trade Register have a statutory duty to notify the Trade Register of changes in their registered details without delay.

When to notify of your own resignation or terminated appointment

If the organ of a business or an organisation that is recorded in the Trade Register fails to notify of resignations or terminated appointments, some information may not be updated, including removing the details of persons who no longer act in the given positions. In such a case, it is to your advantage to report yourself your resignation or terminated appointment to the Trade Register.

It is very important to notify the Trade Register if you have left your position in a general partnership or a limited partnership. The partner’s liability for the partnership’s debts and other obligations may continue until the resignation has been entered into the Trade Register, and has been published.

Neither your resignation nor the termination of your appointment are legally recognised by notifying the Trade Register; to do that you must comply with the legal provisions that regulate the appointment or position concerned. Furthermore, the actual resignation date is not entered into the Trade Register, but only the registration date for the notification.

Notifications to the Trade Register

Everyone whose details exist in the Trade Register can file a notification on their resignation or the termination of their appointment.

You can file notifications online using the service in Finnish or in Swedish provided by the PRH and the Finnish Tax Administration at ytj.fi or using paper notification forms.

You can report your resignation on the paper form under “Additional information" on page 2. Do not fill in personal identity codes on the paper notification forms.

Please note that when you report a terminated appointment, you cannot report any other changes on the same paper form, not even a new address. We recommend that you also fill in the field “Who can provide the Trade Register or the Foundation Register with further information; an individual, an accounting firm etc.", because we send a Trade Register extract concerning the register entry to the contact person. If this field is empty, we will send the register extract to the business’s address.

The notification must be signed by the resigned person, or by a person he or she authorises. If you report more than one person’s resignation or terminated appointment on the same paper form, it must be signed by each of the resigned persons, or by persons they authorise.

Paper notification forms

  • Private traders: Y6
  • General partnerships and limited partnerships: Y5
  • Limited liablity companies, co-operatives, and other organisations and foundations: Y4

Fill in the forms in Finnish or in Swedish.

Enclosures

  • Receipt for the handling fee if you file your notification on paper.

Normally, you do not need to send any other enclosures. If the form is signed under a power of attorney, this must be enclosed. If an authorised person signs the notification, the original general power of attorney or a certified copy of a special power of attorney must be enclosed.

Do not enclose any documents, such as minutes or partnership agreements, containing personal identity codes or addresses of natural persons. Read more.

Handling fees

Please note that the handling fees are different for online filing at ytj.fi and for filing on paper. The method of payment is also different.

Handling fees for online filing:

  • Notification of resignation submitted by the persons themselves online at ytj.fi: 40 euros.
  • You pay the handling fee through the online service.
  • Please note that you cannot submit a joint notification for two or more persons in the online service.

Handling fees for paper notifications:

  • Written notification of termination of position or appointment, on paper forms: 85 euros per notification.
  • The handling fee must be paid in advance.

Examples of handling fees:

  • A person submits a notification online at ytj.fi to inform the register that he or she is no longer a member of the board of directors and the managing director of a limited liability company. The handling fee is 40 euros.
  • A person submits a written notification on paper forms to inform the register that he or she is no longer a member of the board of directors and the managing director of a limited liability company. The handling fee is 85 euros.
  • Persons A and B submit a written notification together on the same paper forms to inform the register that they are no longer members of the board of directors of a company. The handling fee is 85 euros.

Please note: The notification on your resignation is free of charge if you have fallen victim to registration offence (for example based on a court decision or pre-trial investigation material where the suspect confesses the registration offence to the police).

See our payment instructions.

Go to the price list.

Online filing

You can file notifications online using the service in Finnish or in Swedish provided by the PRH and the Finnish Tax Administration at ytj.fi. Go to ytj.fi.

Printable version
Latest update 15.12.2016