Changes – branch of a foreign trader

The branch of a foreign trader is obliged to notify the Trade Register of any changes or additions to the registered information immediately after the change.

We recommend that you check your current Trade Register details in our Virre Information Service before you file a notification of changes, in order to see what changes and additions you have to make. Go to the Virre Information Service.

We register the following details about a branch:

  • company name
  • address and contact details
  • persons authorised to sign the company name
  • company name, legal form and type of business (line of business) of the trader
  • persons authorised to represent the trader as a statutory body or as members of such body (for example, the board of directors of the company)
  • representative (section 6(3) of the Finnish Act on the Right to Carry on a Trade (Laki elinkeinon harjoittamisen oikeudesta 122/1919)

Other details that we register:

Please note that a branch can only be registered if its type of business (line of business) is narrower than that of the trader.

Read more about auxiliary company names.

How to file a notification

Use the forms Y4 and and Appendix Form 14. Please note that Appendix Form 13 is only available in Finnish or in Swedish.

See the forms and further instructions at ytj.fi.

You can use the same form to notify the Tax Administration of changes, as the Trade Register and the Tax Administration have a joint notification procedure.

Use a specific Personal Data Form for submitting identification data of persons. Do not fill in personal identity codes or home addresses on any other notification forms. Read more about personal identity codes and home addresses.

The form is signed by the representative of the branch or the person entitled to sign the company name of the branch, or by someone authorised by that person.

If the form is signed by an agent, please enclose the original general power of attorney or a certified copy of a special power of attorney.

What documents need to be enclosed?

Submit the following enclosures:

  • Receipt for the handling fee
  • Notification of a new representative: evidence of the appointment of a representative referred to in section 6(3) of the Act on the Right to Carry on a Trade (Please note: Only a natural person may act as a representative).
  • Notification of a new body / of a change of the details of a body: evidence of the persons authorised to represent the trader as the trader’s statutory body or as members of such body (for example, a copy of a register extract)
  • Notification of persons authorised to sign the company name: evidence of the authorisation and of the manner in which the name is signed (for example, a copy of minutes)
  • If you wish to report a person who neither has a Finnish personal identity code nor is stated on a register extract concerning the foreign organisation for entry into the Trade Register, please enclose a proof of his or her existence (for example, a certified copy of the passport). No proof is needed if this person's details already exist in the Trade Register.
  • The line of business changes: enclose evidence of the trader's line of business.
  • If you enclose a document in a foreign language, please enclose a Finnish or Swedish translation of the document.

Do not enclose any documents with your notification (such as minutes or partnership agreements) containing personal identity codes or addresses of persons. Read more about personal identity codes and home addresses.

Who decides on the representative and the persons authorised to sign the company name?

It depends on the laws of the foreign organisation's home country which organ has the power to decide on such matters. In most cases, it is the board of directors. The statutory body to represent the organisation often appears from the register extract issued in the organisation's home country.

What does it cost to file a notification?

No fee: changes of address or contact details of the branch, or filing of financial statements

The handling fee is 115 euros when you notify an auxiliary company name to the register.

The handling fee is 40 euros per matter + 55 euros per notification when you notify persons authorised to sign the company name of the branch, or holders of procuration

The handling fee is 95 euros when you notify other changes to the register, such as change of branch name or line of business, or changes of persons authorised to represent the trader as a statutory body or as members of such body, or change of the branch representative referred to in the Act on the Right to Carry on a Trade. The handling fee is 95 euros, regardless of how many of the above changes you notify.

Examples of handling fees:

  • The handling fee is 135 euros (95 + 40) when you notify a branch representative referred to in the Act on the Right to Carry on a Trade, and persons authorised to sign the company name of the branch.
  • The handling fee is 135 euros (95 + 40) when you notify a branch representative referred to in the Act on the Right to Carry on a Trade, persons authorised to sign the company name of the branch, and persons authorised to represent the trader as a statutory body or as members of such body.
  • The handling fee is 135 euros (95 + 40) when you notify change of line of business and change of persons authorised to sign the company name of the branch.
  • The handling fee is 135 euros (40 + 40 + 55) when you notify persons authorised to sign the company name of the branch, and holders of procuration.
The handling fee must be paid in advance. See our payment instructions.

Special cases

If the trader is registered outside the European Economic Area (EEA), we also record the trader's place of registered office, central administration or principal place of business and its capital, unless it appears from the trader's establishment document or other corresponding legal paper.

Further, we register details of the director and his or her statutory right to sign the name of the company for branches subject to the Finnish Act on Credit Institutions (Laki luottolaitostoiminnasta 610/2014). If reported, a representative for such branch can also be entered into the register.

Please note that under section 18(5) of the Finnish Trade Register Act (Kaupparekisterilaki 129/1979), you must also notify the Trade Register of the following:

  • an insolvency, composition or other procedure against the foreign trader who established the branch,
  • placing the trader into liquidation,
  • the appointment of liquidators, their personal details and authority,
  • the termination of the liquidation and
  • the dissolution and removal from the Trade Register of the trader.

Monitor the progress of your notification online

Monitor the progress of your notification using the notification search in the Virre Information Service. Search by using the Business ID or the record number. Go to the notification search in the Virre Information Service.

Printable version
Latest update 06.08.2021