Changes – limited liability companies

What changes must I notify to the Trade Register?

Whenever your company's details change, you must inform the Trade Register about it by filing a notification of the changes.

A limited liability company must notify the Trade Register if for example the following details change:

See also termination of appointment.

Several decisions of a limited liability company do not come into force until they are recorded into the Trade Register. The most common of them are changes to the articles of association and in share capital. The company can start applying the new articles of association immediately from the registration date.

Financial statements

All limited liability companies must file their financial statements with the Trade Register for each financial period. Go to our instructions: Financial statements.

Notification of beneficial owners

All limited liability companies must file a notification of their actual beneficial owners with the Trade Register and thereafter keep the details in the Trade Register up to date. The notification of beneficial owners is free of charge. Read more about the notification of beneficial owners.

How to file a notification online

You can file most notifications in our online service at ytj.fi. If you file your notification online, you also pay the handling fee online.

Please note that the online service is only available in Finnish and in Swedish.

To use the online service, you need to have a Finnish personal identity code and either personal internet banking codes, a mobile certificate, or an electronic identity card (HST card).

File your notification online at ytj.fi.


How to file a notification using paper forms

Use Form Y4 and Appendix Form 13. See the forms and further instructions at ytj.fi.

Fill in the forms in Finnish or in Swedish. Please note that Appendix Form 13 is only available in Finnish or in Swedish.

Use a specific Personal Data Form for submitting identification data of persons. Do not fill in personal identity codes or home addresses on any other notification forms. Read more about personal identity codes and home addresses.

Form Y4 is signed by a member of the board of directors, or the managing director, or by a person authorised by one of them. If an authorised person signs the notification, the original general power of attorney or a certified copy of a special power of attorney must be enclosed with the notification.

If you file your notification on paper, you must pay the handling fee in advance and enclose the receipt for the handling fee.

Send the forms and enclosures to the address given on the form.

What documents need to be enclosed?

Submit the following enclosures:

  • Decision which the amendment is based on, for example, the general meeting’s decision to change the articles of association or to appoint a board of directors, or a decision of the board of directors to appoint a chairperson.
  • Receipt for the handling fee if you file your notification on paper.

Do not enclose any documents with your notification (such as minutes or partnership agreements) containing personal identity codes or addresses of persons. Read more about personal identity codes and home addresses.

What does it cost to file a notification?

Please note that the handling fees are different for online filing at ytj.fi and for filing on paper. The method of payment is also different.

See our price list and payment instructions.

Deadlines

Normally, you must notify us without delay after a change has taken place.

There are some changes that must be notified to the register within a certain time limit. In some cases, your decision will lapse if you do not meet the deadline.

The most common notifications that must be submitted within a deadline are:

  • Incorporation of a limited liability company
  • Reduction of the share capital
  • Share issue
  • Option rights and other special rights

Furthermore, there are several deadlines to be met throughout merger and demerger proceedings.

For deadlines, please check the relevant Finnish law, or contact the Trade Register’s Advisory Service. See the contact details of the Advisory Service.

The Finnish Limited Liability Companies Act is available on Finlex, the reference database of Finnish legislation. See Limited Liability Companies Act on the Finlex website.

Monitor the progress of your notification online

Monitor the progress of your notification using the notification search in the Virre Information Service. Search by using the Business ID or the record number. Go to the notification search in the Virre Information Service.

Printable version
Latest update 04.08.2021