Start-up notification of a limited liability company

Every limited liability company is obliged to file a start-up notification with the Finnish Trade Register. Limited liability companies come into being through registration.

A limited liability company must be reported for registration within three months from the signing of the memorandum of association. If the company is not reported for registration within that period of time, the formation expires.

Set-up package in English for your convenience

The set-up of a limited liability company is reported to the Finnish Patent and Registration Office (PRH) by using documents and forms in Finnish or in Swedish.

Please note that you can also use bilingual forms in Finnish and in English but that you have to fill in them in Finnish or in Swedish.

To help you to fill in the documents needed for the set-up and registration, we have a set-up package in English. The package contains formation instructions, document templates and notification forms. The English document templates and notification forms can however only be used as models and cannot therefore be submitted to the Finnish Trade Register.

Open: Set-up package (pdf).

Notification to the Finnish Trade Register

Forms

Fill in form Y1, appendix form 1 and personal data form.

Form Y1 is in English. Please note that you have to fill in both form Y1 and appendix form 1 either in Finnish or in Swedish.

Open: Form Y1, appendix form 1 and personal data form (pdf).

Send the forms to the address given on the form.

Use a specific personal data form for submitting identification data of persons. Do not fill in personal identity codes or home addresses on any other notification forms. Read more about personal identity codes and home addresses.

An ordinary member of the board of directors or a person he or she has authorised signs form Y1. If an authorised person signs the notification, the original general power of attorney or a certified copy of a special power of attorney must be enclosed with the notification.

Enclosures

Enclose the following documents with the notification:
  • The receipt for the handling fee, if you file your notification on paper forms
  • The limited liability company’s original memorandum of association
  • A copy of the articles of association

Please note that you also have to submit the following documents:

  • You must always submit a statement of the members of the board of directors together with your start-up notification. Enclose the statement of the members of the board of directors; and the managing director, if any; confirming that the company has been formed in compliance with the Limited Liability Companies Act. You can submit the statement either on appendix form 1 or enclose a separate statement with your notification.
  • If, under the law or the articles of association, the company is obliged to elect an auditor you have to enclose a certificate of the auditors confirming that the provisions of the Limited Liability Companies Act on the payment for shares have been complied with. You can submit the certificate either on appendix form 1 or enclose a separate certificate with your notification.
  • If, under the law or the articles of association, the company is NOT obliged to elect an auditor, please enclose some other document concerning the payment for shares, for example
  • a certificate from the company's auditor, if the company has freely chosen to appoint an auditor
  • a certificate from an auditor of the transfer of assets
  • an account statement, or an equivalent certificate from a financial institution. The document can be a printout indicating the final transaction and including the bank's archive number (‘arkistointitunnus’); a copy of your account statement; a receipt from a payment ATM; or the payer’s copy (with the bank’s stamp) of the credit transfer form (‘tilisiirtolomake’).
  • If the board meeting elects the chairperson of the board of directors, holders of procuration or persons authorised to represent the company, or adopts an auxiliary company name, you must enclose a certified copy of the minutes of the meeting. Please note that the chairperson of the board of directors can also be mentioned in the memorandum of association.
  • If you report a person without a Finnish personal identity code for registration at the Finnish Trade Register for the first time, enclose a proof of the person’s existence, such as a copy of his or her passport, or an extract from a business register in another country. Read more about permits to persons living abroad. Remember to fill in the personal data form.
  • If the share capital is paid with other assets than cash, submit an account of an auditor. Please note that a lay auditor cannot give the account.

Handling fee

A start-up notification using paper forms costs 380 euros.

Notification of an auxiliary company name using paper forms costs 115 euros per each auxiliary name.

When you file your notification on paper forms, pay the handling fee in advance and enclose the receipt with your notification. See our payment instructions.

Please note

Do not enclose any documents with your notification (such as minutes or partnership agreements) containing personal identity codes or home addresses. Read more about personal identity codes and home addresses.

Before the registration, you cannot be totally sure if a company name can be registered. However, you can study registered or pending company names yourself before the registration. Read more about company names.

You can also set up a limited liability company online. The online service is however only available in Finnish and in Swedish. The online service is on the Business Information System website. Go to the Business Information System website at ytj.fi.

Read more about permits to persons from outside the EEA.

    More information on starting up limited liability companies

    The Suomi.fi website provides more information on the formation of limited liability companies. Go to the Suomi.fi website.

    See also contact information for other service providers.

    After setting up your company: file details of beneficial owners

    The PRH sends a register extract about the registration of your company by post when the start-up notification has been registered.

    After the registration of your limited liability company, please note that you have to file the details of actual beneficial owners with the Trade Register. The notification of beneficial owners is free of charge. Read more about filing details of beneficial owners.

    Printable version
    Latest update 04.08.2020