Privacy statement for IP pre-diagnostic service (IP Scan)

Controller

Finnish Patent and Registration Office (PRH)
Mailing address: Finnish Patent and Registration Office, FI-00091 PRH, Finland
Street address: Sörnäisten rantatie 13 C, Helsinki, Finland
Tel. +358 29 509 5000

Representative of controller

Ms Niina Mikkonen
niina.mikkonen(at)prh.fi
Tel. +358 29 509 5006

Data protection officer

Mr Olli Vento
olli.vento(at)prh.fi
Tel. +358 29 509 5743

Purpose of and legal basis for processing personal data

The expert register of the IP pre-diagnostic service contains details of the persons whom the PRH has authorised to provide the IP pre-diagnostic service (IP Scan) in Finland.

The PRH keeps a register of the experts who provide the IP pre-diagnostic service in order to guide and supervise the experts’ activities and to ensure that customers using the service can verify their authorisation. The European Union Intellectual Property Office (EUIPO) is closely linked to the service, and companies can only receive financial support from the EUIPO for IP pre-diagnostic services that are provided by an authorised expert.

The processing of data is based on the person’s consent.

Personal data and categories of data subjects in the register

The details recorded in the expert register of the IP pre-diagnostic service comprise the name of the representative, the represented company, contact details (phone number, email address), and details about work experience and familiarity with lines of business.

Sources of information

The details in the expert register of the IP pre-diagnostic service are recorded according to the applications related to authorisation and the details given in them. The register entries are based on authorisations.

Disclosure of personal data to third parties

No data are regularly disclosed to third parties outside the PRH. The PRH has the right to publish the details of the representative’s name, represented company, contact details (phone number, email address) and familiarity with lines of business on the PRH website.

Transfer of personal data to countries outside the EU or the EEA or to international organisations

No data is transferred to countries outside the EU or the EEA. Details of the experts recorded in the register are disclosed to the European Union Intellectual Property Office (EUIPO) in order for the EUIPO to be able to grant reimbursements to customers of the service.

Storage periods of personal data

The personal data in the register is stored until the matters concerning the implementation of the IP pre-diagnostic service and related reimbursements are closed.

Profiling and automated decision-making

The registered data are not used for profiling, and no automated decision-making is performed on the data.

Right of access to personal data

The data subject has the right to check what personal data about them have been entered into the register, or to find out that there are no such register entries. The data subject can ask the controller for access to their personal data. Read more about requesting to access your personal data.

Instructions on rectification of data

The data subject has the right to demand that the controller rectify without undue delay any inaccurate or incorrect personal data concerning them. Read more about the rectification of your personal data.

Right to deletion of data

The data subject has the right to make the controller erase without undue delay any personal data concerning them if the data subject withdraws their consent. The data subject has the right to withdraw their consent by contacting the representative of the controller.

Right to restriction of processing

The data subject has the right to demand that the controller restrict the processing of data if the data subject contests the accuracy of the personal data. The intention is to restrict the processing while the controller verifies the accuracy of the personal data.

Right to lodge complaint with supervisory authority

If the data subject considers that the processing of their personal data infringes the relevant legislation, the data subject has the right to lodge a complaint with the supervisory authority (the Data Protection Ombudsman).


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Latest update 14.07.2021